XXX. INTERNATIONAL HORTICULTURAL CONGRESS
12 - 16 AUGUST 2018 ISTANBUL - TURKEY
Bridging the World through Horticulture

Registration - Accommodation Form

Participant Information
Registration Information
Accommodation Information
Airport Transfer Information
Daily Technical Tour Information
Pre-Congress Technical Tour Information
Gala Dinner
Payment Information
Services Review
If you have already registered please click here
   

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  Super Early Bird Registration Before and on
December 15, 2017

Early Bird On or between
December 16, 2017 -
January 31, 2018

Late Registration On or between
February 1, 2017 -
July 31, 2018

On-site Registration
On or after August 1, 2018

Registration
Member (ISHS) 700 EUR 825 EUR 990 EUR 1190 EUR
Non-Member 800 EUR 925 EUR 1090 EUR 1290 EUR
Student 1450 EUR 450 EUR 600 EUR 800 EUR
Accompanying Person
Pax :
195 EUR 195 EUR 195 EUR 195 EUR
Registration Cost: €
Accompanying Person (s)

Title : First Name : Last Name : Date of Birth Passport Number

Title : First Name : Last Name : Date of Birth Passport Number

  • Registration will be confirmed after receiving full payment. Those who do not receive a confirmation notice before the congress, are requested to contact the registration secretariat at registration@ihc2018.org. Only participants who complete their registration will be included in the program.
  • The date of payment is decisive for the registration fee. Even if the registration form is received before the early bird deadline, it will not be considered as early bird if the payment was not received before the deadline.
  • Registration Fees include VAT.
  • Above fees are available only for local participants who register and complete their payment before or on January 31, 2018.
  • International Society of Horticultural Science (ISHS) plans to take photographs and video material at the XXX. International Horticultural Congress  in Istanbul, Turkey and reproduce them in ISHS educational, news or promotional material, whether in print, electronic or other media, including the ISHS website. By participating at the XXX. International Horticultural Congress  in Istanbul, Turkey, you grant ISHS the right to use your name, photograph and biography for such purposes. All postings become the property of ISHS. Postings may be displayed, distributed or used by ISHS for any purpose.

1 This fee is available only for those who are member of national associations. To be eligible for delegate fees, delegates are required to produce documentary evidence of their paid membership.

2 To be eligible for the student fee, students are required to produce documentary evidence of their status such as copy of student ID card or official statement on university or institution letterhead . Without this documentation, non-member fees will be applied. You may send necessary document by fax at +90 212 347 63 63 or via email to registration@ihc2018.org.

 

Delegate Fees include:

  • Attendance to all scientific sessions
  • Entrance to exhibition area
  • Congress materials
  • Coffee breaks to be served during the congress scientific program
  • Welcome Cocktail on August 12, 2018
  • 1 volume of Acta Horticulturae

Student Fee includes:

  • Attendance to all scientific sessions
  • Entrance to exhibition area
  • Congress materials
  • Coffee breaks to be served during the congress scientific program
  • Welcome Cocktail on August 12, 2018

Accompanying Fee includes:

  • Entrance to exhibition area
  • Opening Session
  • Welcome Cocktail on August 12, 2018
  • Full day city tour on August 14, 2018
  • No attendance to scientific sessions

Cancellation Policy – Registration:
Requests for registration cancellation must be received in writing by the IHC 2018 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ihc2018.org .

  • Cancellations received before or on February 3, 2018 – full refund less € 100 administration fee
  • Cancellations received on or after February 4, 2018 –  no refund, name change will be available
Please note that registration refunds will be processed within 30 days after the end of IHC 2018, bank charges will be deducted from the refund.

 

Hotels Category Distance to the Congress Venue Room Type Single Room Double Room
Crowne Plaza Istanbul - Harbiye 5 * 10 minutes walking Standard135 EUR155 EUR 
Grand Öztanık Hotel 4 * 6 minutes walking Standard125 EUR145 EUR 
Hilton Istanbul Bosphorus 5 star 1 minute walking StandardFULLY BOOKED
Point Hotel Taksim 4 star + 5 minutes walking StandardFULLY BOOKED
Divan Istanbul 5 star 5 minutes walking StandardFULLY BOOKED
Ramada Plaza Istanbul City Center 5 star 6 minutes walking StandardFULLY BOOKED
Konak Hotel Istanbul 4 star 4 minutes walking StandardFULLY BOOKED
Avantgarde Taksim Hotel 4 star 7 minutes walking StandardFULLY BOOKED
Nippon Hotel 4 star 6 minutes walking StandardFULLY BOOKED
Germir Palas Hotel 4 star 5 minutes walking StandardFULLY BOOKED
Feronya Hotel 4 star 7 minutes walking StandardFULLY BOOKED
Cartoon Hotel 4 star 15 minutes walking StandardFULLY BOOKED
Lampa Design Hotel S class 10 minutes walking StandardFULLY BOOKED
Vardar Palace Hotel S Category 15 minutes walking StandardFULLY BOOKED
Derpa Suite Hotel Osmanbey 3 * 15 minutes walking StandardFULLY BOOKED
  • Rooms have been booked in various hotels near IHC 2018 congress venue.
  • Room reservations will be made through Dekon Congress & Tourism.
  • Please make your reservations early, bookings are on a first-come first-served basis.
  • For special room requests, please contact Dekon Congress & Tourism at registration@ihc2018.org
  • Rates quoted are in Euros, including breakfast and taxes.
  • Rooms will only be reserved after receiving one night deposit by credit card or bank transfer, and will be confirmed after receiving full payment. Payments should be completed before or on March 21, 2018. If the payment has not been completed until that date, reservations will automatically be cancelled and the deposit will be kept as penalty.
  • For reservation requests on or after March 8, 2018, full payment by credit card or bank transfer will be required for confirmation.
  • Hotel check-in time is 14:00 and check-out time is 12:00. If you would like to check-in before 14:00, please book your room one night prior to your arrival.
Hotel  
Hotel Name
Room Type
Check In
Check Out
Please select Bed Type
Sharing the room with
Room Mate
Special Requests, if any

Cancellation Policy – Accommodation:

  • Cancellations or changes should be received in writing by the IHC 2018 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ihc2018.org . Please do not contact the hotels directly.
  • Cancellations received before or on March 21, 2018 - One night deposit will be applied as penalty.
  • Cancellations received on or after March 22 2018 -  no refund

Please note that accommodation refunds will be processed within 30 days after the end of IHC 2018, bank charges will be deducted from the refund.
In the event of non-arrival, the hotel will automatically release the reservation and full payment will be non-refundable.

Accommodation Cost: €
One Night Deposit : €
One Night Deposit
Full Payment
One-way shuttle transfer fee : € 30 / per person
Arrival Departure

Arrival Transfer Type Departure Transfer Type
Arrival Date Departure Date
Arrival Time Departure Time
Arrival Flight number Departure Flight number
Person Person
 
 
Transfer Cost: €
 
Tour Description Price/pp Date Pax
Istanbul Full Day Technical Tour to the Historical Ottoman Palace Gardens and Nezahat Gökyiğit Botanical Garden in Istanbul 90 EUR
Yalova Full Day Technical Tour to Central Horticultural Research Institute, National Geophytes Center and Thermal Water Springs in Yalova 105 EUR
Bursa Full Day Technical Tour to Vegetable Seed & Seedling Production Companies in Bursa, the first Capital of Ottomans 105 EUR
Thrace Full Day Technical Tour to National Collection Vineyard and Thrace Wine Route 130 EUR
GENERAL INFORMATION ON DAILY TECHNICAL TOURS:
  • Participation for daily technical tours is on first-come first-served basis.
  • Rates quoted are in Euros, per person, including taxes.
  • Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received 30 days prior to the beginning of the congress, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled.
  • Some museums that are included in the tour programs are closed on certain days of the week, these are mentioned on the tour itineraries.
  • Above tours can be operated with a minimum of 9 attendees. DEKON has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded.
  • DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances.
  • DEKON is not responsible for any loss of personal belongings during the tour.
  • Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices.

Cancellation Policy for Daily Technical Tours:

  • Cancellations of daily technical tours should be received in writing by the Congress Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to tours@dekon.com.tr
  • An administrative fee of € 10 will be charged for cancellations received before or on July 26th, 2018.
  • Absolutely no refund will be processed for cancellations received on or after July 27th, 2018.
  • Please note that tour refunds will be processed within 30 days following the end of the congress and bank charges will be deducted from the refund.
  • For any queries, please contact us via e-mail: tours@dekon.com.tr
Daily Tour Cost: €
 
Tour Single Double Date Room Type Room Mate
Cappadocia Tour with Natural Underground Storage Facilities and Ancient Civilizations 395 EUR740 EUR
Aegean Tour with figs, grapes and Ancient Roman Civilizations please contact tours@dekon.com.tr
Boutique Wine and Vineyard Technical Tour in Tekirdağ, Gelibolu, Çanakkale (Dardanelles) and Troy please contact tours@dekon.com.tr
Black Sea Tour: Turkish hazelnuts, tea, historical places like Sumela Monastery and nature wonder Highlands please contact tours@dekon.com.tr
 


Tour Cost: €

IMPORTANT DOMESTIC FLIGHT TICKET INFORMATION:

* Domestic flight tickets are not included in the pre – congress tour costs.

* If you would like to attend in any of the pre – congress tours, you need to be in Istanbul a day before the tour date as the pre – congress tour departures are early in the morning from the ICC (Istanbul Congress Center). Please consider this when purchasing your flight tickets and please make your hotel booking in Istanbul for that extra night before the pre – congress tour date.

* Domestic flight ticket approximate costs are between EURO 120. – / EURO 180.- per person/round-trip. These are indication prices only and prices will be higher as the tour dates get closer.

* You may choose to purchase your domestic flight ticket together with your international flight ticket. In this case please check the flight numbers and flight times indicated in the relevant tour itineraries and purchase your flight ticket accordingly. Once you purchase your domestic flight ticket, please send a copy to DEKON for our records for your tour arrangements.

* If you prefer DEKON to purchase your domestic flight tickets, please proceed and finalize your pre – congress tour purchase. Once you confirm and pay for the tour, we will get in touch with you to reserve and purchase your domestic flight tickets.

GENERAL INFORMATION ON PRE – CONGRESS TECHNICAL TOURS:

  • Participation for Pre – Congress Technical Tours is on a first-come first-served basis.
  • Rates quoted are in Euros, per room, including taxes, excluding domestic flight tickets.
  • Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received on or after 25 June 2018, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled.
  • Above pre – congress technical tours can be operated with a minimum of 9 attendees. DEKON has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded.
  • DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances.
  • DEKON is not responsible for any loss of personal belongings during the tour.
  • Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices.

Cancellation Policy for Pre – Congress Technical Tours:
* Cancellations of Pre – Congress Tours should be received in writing by the Congress Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to tours@dekon.com.tr
* An administrative fee of € 50 will be applied for any cancellations received before or on 9 July 2018.
* Cancellations received on or after 10 July 2018 will be subject to 100 % cancellation fee and absolutely no refund will be processed.
* Domestic flight tickets are absolutely non – refundable once purchased by DEKON in case of any cancellation.
* Please note that tour refunds will be processed within 30 days following the end of the congress and bank charges will be deducted from the refund.
* For any queries, please contact us via e- mail: tours@dekon.com.tr


 

100 EUR - Gala Dinner at Portaxe Restaurant - 15 August 2018
120 EUR - Gala Dinner at Portaxe Restaurant - 15 August 2018 with Bosphorus visit by boat
Pax : 
Gala Cost: € 
Payment by Wire Transfer
Payment by Credit Card

I ACCEPT ALL GENERAL CONDITIONS
Total Cost: €
Due Cost: €
Payment by Wire Transfer
 
Account Name DEKON Kongre ve Turizm
Bank Name T.Garanti Bank - Istanbul - Turkey
Branch Name / Code Esentepe Branch - 347
Swift No TGBATRISXXX
IBAN No (EURO) TR23 0006 2000 3470 0009 0814 58

  • Bank charges are the sole responsibility of the participant and should be paid in addition to the fees.
  • All wire transfers should indicate the following information: “Name of Sender, Date of wire transfer, Amount of wire transfer & Explanation” and receipts must be sent by fax to DEKON at: +90 212 347 63 63, or by e-mail to: registration@ihc2018.org
     
Only (Visa) or (Master Card) is accepted,
 
please do not use (American Express) for the payment.